Table of contents
We’re registered as a data controller with the Information Commissioner’s Office (“ICO”). Our registration number is Z7510045.
The processing of an individual’s personal information will be done in accordance with data protection law. Access to personal information will be limited to authorised individuals on a strictly need to know basis. We’re committed to keeping personal information safe and secure and will ensure that appropriate technical and organisational measures are in place to protect it from unauthorised or unlawful processing. This Policy works in tandem with NCP’s terms and conditions. These terms and conditions can be found here.
We aim to meet the highest standards when collecting and using your personal information. However, if you believe we’re not meeting these standards and wish to make a complaint, please contact our Data Protection Officer.
If you’re not satisfied with our response you have the right to complain to the Information Commissioner’s Office.
The Data Protection Officer
61 High Street,
We collect personal information about you in the course of running our business and providing our services to you.
We may collect personal information about you from a variety of sources for example:
- directly from you, our customers and prospective customers, when you are using or enquiring about our products or services
- from our business partners where we provide you with our products or services on their behalf
- from service providers where they provide you with services or products on our behalf or where we use them to help us provide our products or services to you
- from cookies (for information regarding cookies, please see the cookie and profiling section below)
- and from government agencies such as the DVLA where lawfully allowed or required
The personal information we collect ourselves may include your:
- contact details (telephone number, email address, address)
- date of birth
- banking and financial details in order to facilitate payment
- CCTV images (which may capture ethnicity details)
- our website collects information about your computer, including (where available) your IP address, operating system and browser type, for system administration, to filter traffic, to look up user domains and to report on statistics
- details of your visits to our website, the pages you view and resources you access or download, including but not limited to, traffic data and location data
- health information (in relation to incidents that occur at our car parks and to administer the use of blue badges)
- and vehicle details (including vehicle registration marks or numbers (VRM))
We use personal information for the purpose for which it has been provided or obtained.
We use your personal information on one or more of the following legal basis:
- with your express consent
- legal obligation
- for legitimate business purposes;
- and/or to perform a contract or an agreement with you
This enables us to use your personal information:
- to provide the service or product you’ve requested or purchased
- to manage our relationships with you, and with our business partners
- to contact you, if any issues arise in our premises or with your booking
- to market our services and products to you
- to understand the way people use our services and products so we can improve them
- to conduct free prize draws
- for employee recruitment
- to assess and analyse our market, customers, products and services
- to pursue and collect outstanding monies owed to NCP
- for the prevention or detection of fraud or crime; and
- to comply with our legal obligations
We also use your information to analyse and profile your purchasing preferences (e.g. market, customer and product analysis) to enable us provide you with a personalised customer service experience, make decisions about you using computerised or automated technology. For example, automatically selecting products and/or services which we think will interest you from the information we have.
We may supplement the information that you provide to us with information that we receive from third parties. In particular, we will carry out searches with credit reference agencies and any information provided to us may be passed to these credit reference agencies for the purposes of confirming credit worthiness.
It is our policy to use information that cannot directly identify an individual wherever possible.
We may record telephone and intercom calls to verify content which may then be used together with other customer records we hold for regulatory compliance, quality control and staff training, preventing or detecting criminal activity and for complaint resolution.
Transfer outside of the EEA
We rarely transfer personal information outside of the EEA, we only do this in order to carry out the activities listed in “the information we collect” and “how we use your information” sections.
We’ll not disclose your information to third parties for their own independent marketing purposes without your consent. We may give information about you to the following companies and organisations but they may only use it for the purposes as set out above:
- Other companies in the NCP group
- to third party service providers/companies that provide services for us on our behalf including IT services and mailing services e.g. website host, auditors, event organisers an individual has registered for; and/or
- to our business partners who may use your information to provide you with the services you request, analyse and asses their market, customers, products and services
There may also be instances when we disclose your information:
- if we have a duty pursuant to the law to do so, or if the law allows us to do so
- to verify or enforce compliance with the policies and terms governing our services.
We’ll treat all of your information in strict confidence and we’ll endeavour to take all reasonable steps to keep your personal information secure once it’s been transferred to our systems. However, the internet is not a secure medium and we can’t guarantee the security of any information you disclose online.
We’ll retain an individual’s personal information for so long as necessary for the purpose for it was collected unless a longer retention period is required under contract or permitted by law.
"Cookies" may be used by us to provide you with customised information from the website.
A cookie is an element of data that a website can send to your browser, which may then store it on your system. Cookies allow us to understand who’s seen which pages and advertisements, to determine how frequently particular pages are visited and to determine the most popular areas of the website. Non-personal information such as browser type, operating system and domain names, may be collected during visitors' use of the website and this information may be used by us to measure the number of visitors to the website.
What types of cookies do we use?
We use four types of cookies and similar tools across our website to improve its performance and enhance your user experience.
- First party cookies: we set these cookies and they can only be read by us
- Persistent cookies: we use persistent cookies which will be saved on your computer for a fixed period (usually one year or longer). They won’t be deleted when the browser is closed. We use persistent cookies to recognise your device for more than one browsing session
- Session cookies: we use session cookies which are only stored temporarily during a browsing session and will be deleted from your device when the browser is closed
- Third party cookies: we use a number of third party suppliers who also set cookies on our website in order to deliver the services that they are providing. These cookies are known as third party cookies. If you would like more information about the cookies used by these suppliers, as well as information on how to opt-out, please see individual third party cookies listed below.
Cookies used on the website and their functions
The cookies used on the website and their functions are set out in the following table:
We use Google Analytics cookies in order to evaluate your use of the websites and compile reports for us on activity on the websites. You can learn about Google Analytics cookies by visiting this site:
We use the cookies provided by Affilinet, to track sales through sites registered on our affiliate programme. You can learn about Affilinet cookies by visiting this site:
We use the cookies provided by Yieldify to analyse the trends and movements of users on our website and to gather demographic information. You can learn about Yieldify cookies by visiting this site:
We use the cookies provided by AdRoll website to personalise advertising on third party websites. You can find out more about AdRoll cookies by visiting this site:
We use the cookies provided by Taboola to track and monitor your interaction with our site and to deliver advertisements that are tailored to your interests via third party websites. You can find out more about Taboola cookies by visiting this site:
We use the cookies provided by Quantcast to store user preferences and IDs. These cookies allow recognition of your browser to deliver relevant online advertising. You can find out more about Quantcast cookies by visiting this site:
We use Google Advertising Cookies to help deliver targeted advertising to users that have previously interacted with our site. You can find out more about Google Advertising cookies by visiting this site:
We use Bings Ads to promote our company online and use the cookies provided by Bing to record completion of a transaction on our website. You can find out more about Bing cookies by visiting this site:
Please remember, cookies do not contain confidential information such as your home address, telephone number or credit card details. We don’t exchange cookies with any third party websites or external data suppliers. If you do choose to disable cookies, you may find that certain sections of our website don’t work properly.
Our HTML emails contain a single, unique tracking tag to tell us whether the email is opened and verify any click-throughs to links on our website within the email. We use this information to determine which of our emails are more interesting to our customers, to find out which customers wish to continue receiving emails and to inform our third party advertisers how many customers have clicked on their advertisements. The pixel will be deleted when you delete the email.
You’ve the right to know what personal information we keep about you. Upon receipt of a written request to the address below, we shall consider any request to provide such information to you.
You also have the right to have any information we hold about you corrected if it is incorrect. If you’re concerned that any of the information we hold about you may be incorrect, and you’re unable to change it yourself as described below, please contact us at this address:
The Data Protection Officer
61 High Street,
How can I get my name removed from NCP mailing list(s)?
You can ensure your details are removed from our mailing lists in the following ways:
- If you’ve received an email from us you can click unsubscribe on that email
- You can send an email to [email protected] with the words 'remove from marketing database' in the subject line and the email address that you wish to be removed within the email. Please note that it may take up to 7 days to action your request.
- You can log onto the “Manage My Account” section of the NCP website and change your marketing preferences so that you no longer receive marketing emails from us
How do I change any details stored on www.ncp.co.uk?
To change any of your registered details on www.ncp.co.uk, you should:
- log onto the ‘Manage My Account’ section of the website using your username and password, or
- amend your details using the ‘User Details’ menu option on the website
Jo Cooper, Chief Executive, May 2018
POL – LG002 : Privacy and cookies policy